NAC Revised January 2003
This policies, procedures and fees manual is the official guide to the use of all facilities located on the grounds of the Limestone Baptist Association’s Camp Helen Retreat Center. It has been developed by the Limestone Baptist Association and voted on for approval in executive team meeting.
A.
LIABILITY
STATEMENT
The Limestone Baptist Association makes no representation as to the condition of the premises or any facility thereon and all users of the Camp Helen Retreat Center use the facilities at their own risk. The Limestone Baptist Association takes no responsibility for supervision or chaperoning minors using the retreat center, or for property brought upon the premises.
B.
MISSION STATEMENT
The general mission
of the Camp Helen Retreat Center is to provide a Christ-centered recreation and
retreat facility to the member churches of the Limestone Baptist Association
for the purpose of promoting evangelism, spiritual growth, and fellowship. The center is also committed to extending
its ministry to other evangelical churches and organizations that share the
same understanding in the basic tenets of Christianity.
C.
RESERVATION POLICIES
a.
Reservations and
reservation fees are required for use of any or all of the facilities:
Note:
Motor homes, truck bed campers and trailer campers are not allowed. Camp
Helen has no hook up or sewer arrangements for campers. Any acceptations must be made by agreement
with the Director Of Missions. In the
case of an acception a fee will be charged for running an electrical wire.
b.
All reservations are
on a “first-come first-serve” basis beginning January 2ed.
c.
Cancellation
of any reservation must be made 30 days prior to reservation arrival date to receive a refund of the deposit.
D. WHO MAY USE THE CAMP HELEN RETREAT CENTER
a.
Groups outside The Limestone Baptist Association (such as groups from
other Associations or denominations and civic groups) may be allowed to use the
camp facilities at the discretion of the Director of Missions. Such groups must be in complete agreement
with the Retreat Center’s mission statement and must agree to follow all camp
rules.
b.
Individuals outside
the Association may be allowed to use the camp facilities at the discretion of
the Director of Missions only after providing proof of membership in an
evangelical church. The individual must
also be in agreement with the center’s mission statement and must agree to
follow all camp rules.
E.
CAMP HELEN RETREAT
CENTER CONDUCT
a.
All users of the
facilities shall at all times conduct themselves in a manner consistent with
the Christian purpose of the camp and with due regard to the rights and enjoyment
of others.
b.
The speed limit on
all camp roads is 15 mph! No
unauthorized off-road vehicles allowed on retreat center property.
c.
Radios and sound
equipment shall be kept at a low volume.
d.
Only Christian music
is allowed to be played on retreat center property.
e.
The Camp Helen
Retreat Center is a tobacco free facility! No smoking, dipping or chewing of any
tobacco product is allowed on the property!
f.
No alcoholic
beverages or illegal drugs allowed on the retreat center grounds.
g.
No firearms, guns or
fireworks are allowed on the property.
h.
Excessive horseplay
will not be tolerated.
i.
Activities shall
determine the proper attire to be worn.
j.
Due
to certain health regulations, the Retreat Center allows no pets except
those trained to aid the visually impaired.
F. GENERAL RULES AND RESPONSIBILITIES
a.
Groups
do not have access to the camp facilities or buildings until the
scheduled check-in time (9:00 a.m.). No food or belongings can
be dropped off prior to check-in.
b.
Camp keys may
be picked up 48 hours before scheduled
date. Exceptions may be made by the Director of
Missions only. The $10.00 key deposit will be returned when the key
is returned. Absolutely no individual
or group is allowed to keep a key.
c.
For the safety and
security of our Retreat Center patrons, it is the policy of the Camp Helen
Retreat Center that everyone entering the property must be registered through
the Associational Office.
d.
Individuals
or groups using the Retreat Center facilities are responsible for leaving their
areas clean and must return equipment (e.g. chairs, tables, equipment)
to its proper place. No equipment (e.g. chairs, tables, beds etc.) may be removed from
the building it is in.
e.
Church or individuals
responsible for groups or individual members using the facility will be held financially
responsible for any damages to property or equipment above normal usage.
f.
All group leaders (as
well as parents or guardians) are responsible to provide sufficient supervision
at all times.
g.
Groups
with dormitory reservations have priority use of the recreational facilities
(e.g. ball fields, volleyball court, etc.) if they have been requested in
advance.
1.
SPECIFIC RULES AND
RESPONSIBILITIES RELATED TO DORMITORY
USE
a.
Group leaders are to
check in at the Associational Office, 105 Cloverleaf Drive, Athens, to receive
keys and other information related to their stay.
b.
Moving
or re-arranging dorm beds is prohibited.
c.
At least 1 adult
shall be present in dorms with children or youth at all times.
d.
Once an assignment of
sleeping quarters has been made, no male may enter the female sleeping quarters
and no female may enter the male sleeping quarters.
e.
Food
and drinks are allowed in the Fellowship Hall only. This means absolutely no food or drinks allowed in dorm
sleeping quarters.
f.
Individuals using the
dorms are responsible for bringing their own linens, blankets, pillows,
toiletries, soap, toilet paper and personal
items.
g.
Check-in time is 9:00 a.m. and Checkout time is
2:00 p.m. Exception may be made with
special permission from the Director of Missions.
h.
Camp quiet time
begins at 10:30 p.m. This means that
all persons assigned to a dorm must be inside at this time. Exception may be made with special
permission from the Director of Missions.
i.
All dorm users must
adhere to the additional rules governing use of the dorm as posted in the
dormitory.
j.
The dorm should be
left neat and orderly upon departure.
2.
SPECIFIC RULES AND
RESPONSIBILITIES FOR FELLOWSHIP HALL
USE
a.
Users are to follow
the specific guidelines posted on the Fellowship Hall bulletin board in regards
to the use and cleaning of the Fellowship Hall/Kitchen area.
b.
Tables,
chairs and other kitchen equipment are NOT to be removed from the
Fellowship Hall.
c.
The Fellowship Hall
should be left clean and ready for the next group’s arrival.
d.
Kitchen facilities
include an ice machine, dishwasher, commercial grade stove and refrigerator
case. Groups using the Fellowship Hall
are responsible for bringing their own paper and plastic products, food,
charcoal and matches for grills, supplies used in cooking (oil, etc.), dishcloths,
dishtowels and detergent.
3.
SPECIFIC RULES AND
RESPONSIBILITIES FOR SWIMMING POOL
USE
a.
Each
group must be responsible for providing a trained lifeguard who has
completed a course in life saving techniques when using the pool. This is a requirement for insurance
purposes.
b.
Children are to be
supervised by a parent/adult at all times when in pool area.
c.
Excessive horseplay
will not be tolerated.
d.
Food and drinks are
not allowed in the pool area.
e.
Only modest one-piece
swimwear can be worn by women/girls.
Men/boys must wear modest swimwear as well. Men and boys not directly involved in a recreational activity
must wear shirts. “Cover-ups” or
T-shirts must be worn over (or with) swimsuits while going to and coming from
the pool.
4.
SPECIFIC RULES AND RESPONSIBILITIES
FOR SOFTBALL FIELD AND SOCCER FIELD USE
Ball fields must be left litter free, trash emptied into the dumpster and the lights turned off after use.
5.
SPECIFIC RULES AND
RESPONSIBILITIES FOR USE OF CAMP HELEN
LAKE AND SURROUNDING AREA
a.
Lake may be used in
conjunction with any scheduled event.
b.
No swimming, wading
or boating allowed.
c.
The Association
assumes no responsibility for accidents or drowning that may occur in or around
this area.
d.
As with any water
feature, there are unforeseen problems that may occur. The parent or guardian
is responsible for the monitoring and protection of the children in their care.
It is highly recommended that small children and non-swimmers bring and wear
approved life jackets when near the lake area.
G.
PROPERTY CARE AND
PROTECTION
a.
No fires shall be
built except in grills or pre-approved area.
b.
Use trash cans
properly. No
bottles, cans, paper or refuse of any kind shall be thrown in the lake
or on the grounds. Trashcans are
provided so that the area may be kept litter free.
c.
Cutting of trees is
prohibited.
d.
Areas used must be
left clean and neat.
H. WORSHIP RESPONSBILITIES
The use of the Camp
Helen Retreat Center facilities is not intended to be a substitute for church
attendance. To assure this does happen,
the following policies are in effect.
Scheduling of overnight facilities on Saturdays is limited to recognized
church groups and is done only under special conditions set by the Director of
Missions.
I.
FEES FOR DAY USE
a. Day camping hours are to be scheduled between the hours of
8:00 a.m. to 5:00 p.m. Special
permission needed from the Director of Missions to extend hours.
b. All fees will be paid in the Associational
Office and no reservation will be confirmed until fees are paid.
c. Reservations and key deposits are made through the
Associational Office at 105 Cloverleaf Drive, Athens AL 35611. There is a $10.00 key deposit, which will be
returned when the key is returned to the office.
d. Reservation/Damage fee of $100.00 and a cleaning fee of
$50.00 will be required for confirmation of your reservation. Fees will be
applied to final bill if no damage has occurred to facilities during your stay
and no additional cleanup is necessary.
The first days lodging fee will be forfeited
unless cancellation is received 30 days prior to arrival.
e. Fees for Day Use are as follows:
Groups of up
to 50 people - $150.00 per day
Groups
of 51-100 people - $200.00 per day
Groups
of over 100 people - $300.00 per day
f.
A Pool Fee of $35.00 per day applies to all groups who use the
pool.
J.
FEES FOR OVERNIGHT
DORM CAMPERS
a. Check-in time is 9:00 a.m. and Checkout time is 2:00
p.m. Exception may be made with special
permission from the Director of Missions.
b. All fees will be paid in the Associational Office and no
reservation will be confirmed until fees are paid.
c. Reservations and key deposits are made through the
Associational Office at 105 Cloverleaf Drive, Athens AL 35611. There is a $10.00 key deposit, which will be
returned when the key is returned to the office.
d. A reservation fee of $50.00, a Damage fee of $50.00 and a
cleaning fee of $50.00 will be required for confirmation of your
reservation. Fees will be applied to
final bill if no damage has occurred to facilities during your stay and no
additional cleanup is necessary. The reservations fee will be forfeited if cancellation
is not made 30 days prior to arrival.
e. A fee of $15.00 per person
per night will be charged for all campers, counselors, cooks or any others who
may visit the campers for the night. A
minimum fee of $375.00 per day will be charged
for groups with less than 25 per group.
f.
A Pool Fee of $35.00 per day applies to all groups who use the
pool.
K. FEES FOR USE OF SOFTBALL FIELD AND SOCCER
FIELD
a.
No fee is charged for
the use of the softball field or soccer field to any camping group.
b.
Any church group
and/or ball team wanting to use the ball fields at the camp to have a
tournament for the purpose of raising money for their particular individual
organization or group, will be assessed the following fees:
For one day $25.00 per team up to four teams or a maximum of $100.00 per day.
FEES FOR USE OF CAMP HELEN RETREAT CENTER
Key Deposit: $10.00
(Will be reimbursed when you return the key. No group
or individual is allowed to keep a key.)
Reservation Fee: $50.00
Damage Fee:
$50.00
Cleaning Fee: $50.00
Fees for Day Use are as follows:
Groups of up to 50
people - $150.00 per day
Groups of 51-100
people - $200.00 per
day
Groups of over 100
people - $300.00 per day
Fee for Overnight Dorm Campers: $15.00 per
person
Minimum Fee $375.00
per night
(For groups with less than 25 people)
Pool Fee: $35.00 per day
Fees for Use of Softball Field or Soccer Field
For one day without
lights - $25.00 per team
will be
charged up to four teams
maximum of $100.00 per
day.